The provider Exterro announces a new solution for data inventory. Exterro Smart Data Inventory helps organizations build, monitor, and maintain a reliable data protection program. The basis for this is a single smart and dynamic inventory of all internal and external data records, inventories and processing processes.
To create an effective data protection and governance program, organizations need to be able to quickly get a real-time picture of the data they hold internally, but also to be able to keep track of data transfers with other stakeholders. Faced with vast amounts of data, many organizations struggle to maintain the accurate and up-to-date inventory required to comply with complex global regulations. Exterro Smart Data Inventory makes compliance possible faster because the software captures processing processes in a short time, avoids redundancies, automatically detects high-risk processing and uses integrated technology for data detection.
Integrated technology for data recognition
"An organization's ability to meet its compliance obligations is directly dependent on knowing what data is, where it is stored, how it is processed and how long it is retained," said Ray Pathak, Vice President of Privacy at exterro. “Regardless of whether it is CPRA, GDPR, PIPL or any other data protection regulation. Without an intelligent and automated approach to creating a comprehensive inventory of data, this already tedious and time-consuming process becomes even more difficult. The Exterro Smart Data Inventory capability is the industry's first truly integrated solution that seamlessly combines deep data protection intelligence, process control, advanced artificial intelligence, and data governance best practices into a single platform to eliminate many difficulties associated with manual creation and maintaining a data inventory.”
Data inventory for building data protection
A comprehensive data inventory is considered the first and most important step in building a robust privacy and data governance program. It is also the most costly and time-consuming, as it takes experts months to do it manually. In addition, the result after the end of the project is often inaccurate or already out of date, even though companies invest several hundred thousand euros in it.
Key Benefits of Exterro Smart Data Inventory
- Accelerated Compliance: Through integration with Exterro Data Discovery, Exterro Smart Data Inventory shortens the time to compliance with global data protection regulations. Depending on the regulation, employees configure automatic triggers to enforce and control data protection, security or other internal company policies.
- Increased productivity and efficiency: Integrated AI technology drives productivity gains across departments and users by personalizing suggestions based on position and past actions, and making recommendations based on specific legal requirements. Smart Data Inventory also boosts team productivity through automatic, AI-driven discovery of personal sensitive data. The solution also eliminates redundant questions common to PIA/DPIA processes through a powerful rules engine that automatically detects whether sensitive personal data or vulnerable data subjects are part of the business process. This feature drastically reduces the time users typically spend on a data inventory.
- Improved accuracy and collaboration: A consolidated data workflow eliminates outdated and inefficient survey methods, such as manually managing questionnaires. In addition, users and data protection officers work better together. This results in more accurate information and streamlines data handling processes such as recording, review and approval.
- Simplified processes: Creating a comprehensive and reliable inventory of data is complex today due to the sheer volume of data that organizations collect every day and the dynamic nature of the data. Exterro Smart Data Inventory helps users reduce much of this complexity by reducing the effort associated with mapping, organizing and contextualizing all relevant data, and facilitating data inventory maintenance by automatically tracking and capturing all changes within one environment.
About exterro Exterro provides legal governance, risk and compliance software that the world's largest corporations, law firms and government agencies use to proactively manage and protect their complex data protection, cybersecurity compliance, legal operations and digital forensics processes. The software is the only one in the industry that combines all legal GRC requirements within a single platform and offers extensive automation capabilities.